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Headquartered in the U.S., Kepler is an organization of 600+ individuals working across 8 offices globally. Our Singapore office, which has operated for over 5 years, is small but mighty, with our team continuing to grow as we manage our clients’ media programs across APAC. Our day-to-day staff are primarily focused on clients and their businesses, which means we need additional help to manage our internal operations. We are closely aligned with Kepler global teams and processes, but we are looking to complement that with better local support for our staff in Singapore.Role DescriptionWe are seeking an organized and proactive Office Manager with experience in HR to support our Singapore team. This is a part-time role (10-20 hrs per week) focused on maintaining smooth office operations and promoting Kepler culture while also handling essential HR and administrative functions. We are flexible with in-office or at-home work arrangements, though we would ideally have this person in our Cross Street Exchange office once per week.The successful candidate will be expected to focus on communication with colleagues at all levels in the Singapore office and will also have the opportunity to collaborate with global colleagues to ensure consistency among Kepler processes. Success in the role requires attention to detail, a solution-oriented mindset, and an open and friendly attitude.Responsibilities include (but not limited to):HR & AdministrativeServe as a primary point of contact for Singapore staff inquiries about health care, company policies, or other general needs, working with office leadership and Kepler global functions to escalate as appropriateWork with the global HR team to facilitate hiring and onboarding of new Singapore staff, including contracts, online system setup, and in-person logisticsAdminister employee change letters, i.e. probation, promotion, payrise, role change, leaverPartner with office leadership to maintain office policies and update our internal wikiAs needed during hiring periods, work with our recruiting team to help with the logistics of scheduling interviews, tracking candidates, and aggregating feedbackProvide general administrative support for office leadership and high-priority company initiativesHelp organise major team events, including quarterly outingsMaintain a weekly update with office leadership (based in Singapore and the U.S.) to organize and track on-going initiatives and issuesProactively provide ideas for new initiatives or improvements to promote Kepler culture and make the office run even smootherOffice managementEstablish yourself as the main point of contact for all office-related inquiriesCoordinate with our serviced/co-working office provider (JustCo) including items like employee passes, cleaning and maintenance issues, deliveries, and meeting room reservationsMaintain an office inventory - particularly our food pantry and office supplies - as well be responsible for IT equipment tracking and coordination with our central IT teamOrganise office operational procedures, including Health and Safety, First Aid and Fire SafetyHelp maintain our office calendar, including holidays, team annual leave schedules, and major events
Headquartered in the U.S., Kepler is an organization of 600+ individuals working across 8 offices globally. Our Singapore office, which has operated for over 5 years, is small but mighty, with our team continuing to grow as we manage our clients’ media programs across APAC. Our day-to-day staff are primarily focused on clients and their businesses, which means we need additional help to manage our internal operations. We are closely aligned with Kepler global teams and processes, but we are looking to complement that with better local support for our staff in Singapore.
We are seeking an organized and proactive Office Manager with experience in HR to support our Singapore team. This is a part-time role (10-20 hrs per week) focused on maintaining smooth office operations and promoting Kepler culture while also handling essential HR and administrative functions. We are flexible with in-office or at-home work arrangements, though we would ideally have this person in our Cross Street Exchange office once per week.
Responsibilities include (but not limited to):
Office management
