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Our most valuable asset is our people.AtZSwe honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are andmake us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.ZS Corporate Support Teamsoperate the firm’s core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.Operations Servicesprovides support services to ZS professionals as they complete their work. The operations services team provides facilities coordination, office operations support, catering coordination, and inventory control.OPERATIONS ASSISTANTWhat You’ll Do?New Joiner set-up: Assist with reserving seat for the day and prepping new hire equipment for new joiner on day 1Procurement support: Office procurement and inventory control and reporting, processing of invoices, and researching inquiriesFacilities support:Supply ordering, management and restockingDaily Meeting room management, workspace reset, kitchen area and copy room management, etc.Liaise with building property management staffWorkplace management system/reservation supportDaily Back-up support to front desk reception to include answering phones; greeting clients, vendors, and visitors; handling incoming/outgoing mail and deliveries; maintaining visitor logsCollaborate with office committees/team in the planning of office events, meetings and initiativesBasic meeting AV/IT support including Zoom and TeamsSet-up/breakdown/clean-up activities for office events and meetingsMaintain office calendar with logistics for all meetings and eventsSupport Office Manager as the Safety Committee & ISO Compliance Co-leadHandle special projects with demanding deadlinesIT Backup Support: Liaise with cross-office IT technicians to troubleshoot technical equipment, assist in network outages, etc. during scheduled vacations/sick daysAddress problems and troubleshoot with internal and external stakeholdersHours are 8:00 am - 5:00 pm Monday-Friday (in-person)What You’ll bring?High school diploma required. Post-secondary education or Associate or Bachelor degree preferred.3+ years of relevant work experience as an operations assistant, preferably in a professional services environmentFluent in MS Office (Excel, PowerPoint, and Outlook), calendar management, email systemsStrong oral and written communication skillsProfessional appearance and demeanor with ability to exercise good judgment and discretionGood time management skills, attention to detail, dependability, flexibilityProactive self-starter with ability to manage a wide variety of tasks and meet deadlinesExperience working both independently and with a team in a demanding environmentAbility to lift 50 poundsPositive attitude and sense of humorPerks & Benefits:ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.Considering applying?At ZS, we’re building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don’t meet 100% of the requirements listed above.To Complete Your Application:Candidates must possess work authorization for their intended country of employment.An on-line application, including a full set of transcripts (official or unofficial), is requiredto be considered.NO AGENCY CALLS, PLEASE.Find Out More At:www.zs.com
